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SnapTools

Email-Ready PDF

Runs in your browser

Shrink a PDF so it clears the attachment limit on Gmail, Outlook and most corporate mail servers, then confirm it actually fits.

Why this recipe exists

Almost every mail system caps attachments somewhere between 10 and 25 MB, and plenty of corporate gateways are stricter still — 5 MB is the size that reliably gets through everywhere. The problem is that you usually discover the limit after the send fails. This recipe compresses first with a lossless rewrite, which costs nothing in quality, and only rasterises if that is not enough to reach the budget. It then re-checks every file against the limit and tells you plainly whether it made it, rather than leaving you to find out from a bounce message.

What it does

  1. Compress under 5 MB, losslessly if possible
  2. Verify every file is under 5 MB

FAQ

Is my document uploaded?
No. Compression happens in your browser. The document is never transmitted, logged or stored, which matters more than usual for the contracts and statements people typically need to email.
Will the text still be selectable?
If the lossless rewrite alone gets under 5 MB, yes — nothing is degraded. If your file needs rasterising to fit, the result says so explicitly, and in that case the text becomes an image.
Why 5 MB and not 25 MB?
Gmail allows 25 MB, but many corporate mail gateways reject anything above 10 MB, and some cap at 5 MB. Targeting 5 MB means it gets through regardless of the recipient's system.

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